Administrative Assistant II - Surgical Advanced Practice Clinician Department

Job Requisition #: JR60400

End Date: 2/4/2022

Location: Newark, Delaware

Position Type: Clerical/Administrative/Billing

Shift: Day Shift, No Rotation

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PRIMARY FUNCTION:

To provide administrative support for the Surgical Advanced Practice Clinician department.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Performs administrative support for the Surgical Advance Practice Clinicians

Performs all timekeeping functions according to Kronos payroll system and CCHS policies and procedures. 

Assumes responsibility for all Nursing Resource functions including tracking data from exception sheets, tracking of LOA, terminations and transfers and file management.

Coordinates daily staffing and provides accurate staffing sheets to Assistant Manager in a timely manner

Tracks and monitors employee use of PTO and FMLA and incidence of lateness and absence. Prepares reports and exports operational data regarding lateness, attendance, and FMLA tracking for the Administrative staff of the Christiana Operating Room.

Facilitates and reconciles purchase requisitions. 

Generates monthly billing report for services rendered by Surgical APC department.

Manages distribution of billing reports to physician offices regarding OR PA billing and submission of billing data to finance department.

Tracks education expenses for Surgical APC's and communicates with leadership of any discrepancies.

Maintains confidential employee files.

Performs computer skills needed with all types of software utilized in Perioperative services including Microsoft Office, Windows XP, HIS, PMM, Surginet, Kronos and Onestaff.

Effectively communicates with all levels within perioperative services and between other departments utilizing both written and verbal communication skills.

                      

Works constructively with other members of the team and maintains an attitude of helpfulness, courtesy and cooperation towards others.

Performs assigned work safely, adhering to established departmental safety rules and practices. Reports to the appropriate personnel, in a timely fashion, any unsafe activities, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.”

Performs other related duties as required.

EDUCATION AND EXPERIENCE REQUIREMENTS:

Completion of a business college program in Office Administration, Secretarial Science or a related field.

Secretarial/clerical experience with some CCHS experience preferred.

An equivalent combination of education and experience may be substituted.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

Knowledge of CCHS timekeeping polices and procedures.

Knowledge of CCHS policies that pertain to personnel and payroll issues.

Knowledge of Cerner scheduling and build tools.

Knowledge of appropriate chain of command.

Knowledge of CCHS Core Values and departmental policies and procedures.

Knowledge, skills and abilities to use Microsoft Office, Kronos, Onestaff and Windows.

Ability to effectively communicate utilizing positive verbal and written skills.

Ability to maintain confidentiality.

Ability to maintain organized work area.

Ability to work independently within established guidelines and complete assignments with minimal supervision.

Ability to assess a situation, consider alternatives and chose appropriate course of action.

Ability to work under stress, remaining calm, pleasant and efficient.

Ability to manage multiple priorities to meet requires deadlines.

EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.


UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.

Why do WE offer careers full of possibilities?

For the Love of Health.

Inclusion & Diversity

At ChristianaCare, we’re committed to treating everyone with dignity and respect. We believe in a safe, inclusive work environment that fosters collaboration between caregivers from all walks of life. We know that each unique viewpoint is vital in delivering high-quality, safe patient care to everyone who walks through our doors. Our policies, benefits, hiring practices, employee resource groups, and corporate citizenship demonstrate our commitment to inclusion and diversity throughout our system.

Why do we embrace inclusion and diversity? For the Love of Health.

Our Values

We serve together in Love and Excellence. Our unique values, Love and Excellence are bold and powerful, and they are the reason why working for ChristianaCare is special. The behaviors associated with our values guide how caregivers interact with everyone they work with and make for an exceptional work experience. We believe that when you lead with Love, Excellence is inevitable.

Benefits

ChristianaCare’s comprehensive total rewards package is one of the most competitive in the region. We are proud to offer excellent benefits that reflect the organization’s commitment to being exceptional today and even better tomorrow.

At ChristianaCare, we provide access to high-quality and affordable benefits designed to meet our caregivers where they are. You can tailor your benefits to meet your needs now and adjust them as your priorities change.

Take advantage of ChristianaCare’s wide-ranging benefit offerings from supporting optimal health through medical, prescription, dental and vision coverage to valuable wellness and work/life programs, which include paid parental leave, coverage for infertility and assisted reproductive technologies, an employer-funded short-term disability program, and more.

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A Great Place To Live

Our region offers a diversity of cultures, lifestyles, sports and entertainment events, housing options and educational opportunities. Located between Philadelphia and Washington, D.C., our locations provide easy access to two international airports, employment opportunities in a tri-state area, and proximity to some of the nation's top universities and colleges, as well as beaches in MD, DE and NJ!

Why Delaware? Why Maryland?
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For the Love of Health

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