Administrative Team Leader

Job Requisition #: JR63042

End Date: 6/30/2022

Location: Wilmington, Delaware

Position Type: IT & Technical Operations

Shift: Day Shift, No Rotation

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PRIMARY FUNCTION:

Provide all facets of executive level support to Chief Digital / Information Officer (CDIO). 

Under CDIO / SVP leadership, plan, manage, coordinate, and delegate, when necessary, all aspects of the IT Administrative Services support team.  Oversee the day-to-day function of the administrative team creating an environment of trust, open communication, and creative thinking. Develops the team to ensure they consistently deliver the needed performance.  Collaborates with the IT leadership team to address opportunities to enhance support.  Strong focus to develop and ensure a high quality, service-oriented administrative team. 

Position requires a strategic thinker and leader who has the ability to function effectively in a rapidly growing and changing environment.   This position is the communication link between the frontlines and the CDIO's office. This position is empowered to make key decisions impacting areas of responsibility. 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Provides direct supervision to IT Administrative Services Team. Supervision of caregivers includes, but is not limited to, evaluating workloads, delegating assignments, setting priorities, evaluating performance, and recruiting qualified caregivers.  Assures appropriate coverage and evaluates systems to increase productivity and effectiveness.
  • Assists the Chief Digital / Information Officer (CDIO) with, but not limited to, scheduling, travel, expense reconciliation, communication, and meeting/presentation preparation.
  • Performs special projects for staff efficiency and effectiveness. 
  • Assists with the creation of annual budgets and provides monitoring, tracking and reconciliation of Capital and Expense budgets as requested.
  • Assists with the creation and/or distribution of project management and service level monitoring reports and other tracking mechanisms as requested.
  • Ensures staff and process development within assigned areas.  Develops performance metrics and service levels consistent with CCHS policy and IT management needs.
  • Identifies opportunities for IT efficiencies in assigned areas.  Prepares and presents such opportunities to the CDIO.  Ensures proper communication and teamwork between IT leadership, administrative assistants and the CDIO office.
  • Performs assigned work safely, adhering to established departmental safety rules and practices.  Reports to CIO, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.
  • Performs other related duties as required.

SCOPE, PURPOSE, AND FREQUENCY OF CONTACTS:

  • Daily contact with members of the IT Team.
  • Frequent contact and interaction with all levels of ChristianaCare caregivers.
  • Occasional contact with external resources, including vendors and members of the executive board committees.

EDUCATION AND EXPERIENCE REQUIREMENTS:

  • Minimum five years of experience supporting executive leadership required. Experience supporting C-level leadership preferred.
  • Experience working with Board committees, including BoardEffect, highly desired.
  • Associates Degree in Business Administration, Office Administration, or related field.
  • An equivalent combination of education and experience may be substituted.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

  • Ability to create and manage a project-specific budget
  • Ability to evaluate employee performance.
  • Ability to manage staff and hold staff accountable to performance expectations
  • Ability to assume responsibility and to work flexible hours on an as needed basis.
  • Ability to identify key elements of an assignment, anticipate potential problems and take steps to avoid them.
  • Ability to network with other healthcare, technology and program/project management individuals and organizations.
  • Ability to translate business problems into practical information system alternatives.
  • Skill in managing change and leading others through change
  • Skill in written and verbal communication.

CHRISTIANA CARE OFFERS:

  • Robust benefit package including full medical, dental and vision
  • 403(b) with a company match
  • Generous paid time off
  • Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets and much more!

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EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.


UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.

Why do WE offer careers full of possibilities?

For the Love of Health.

Inclusion & Diversity

At ChristianaCare, we’re committed to treating everyone with dignity and respect. We believe in a safe, inclusive work environment that fosters collaboration between caregivers from all walks of life. We know that each unique viewpoint is vital in delivering high-quality, safe patient care to everyone who walks through our doors. Our policies, benefits, hiring practices, employee resource groups, and corporate citizenship demonstrate our commitment to inclusion and diversity throughout our system.

Why do we embrace inclusion and diversity? For the Love of Health.

Our Values

We serve together in Love and Excellence. Our unique values, Love and Excellence are bold and powerful, and they are the reason why working for ChristianaCare is special. The behaviors associated with our values guide how caregivers interact with everyone they work with and make for an exceptional work experience. We believe that when you lead with Love, Excellence is inevitable.

Benefits

ChristianaCare’s comprehensive total rewards package is one of the most competitive in the region. We are proud to offer excellent benefits that reflect the organization’s commitment to being exceptional today and even better tomorrow.

At ChristianaCare, we provide access to high-quality and affordable benefits designed to meet our caregivers where they are. You can tailor your benefits to meet your needs now and adjust them as your priorities change.

Take advantage of ChristianaCare’s wide-ranging benefit offerings from supporting optimal health through medical, prescription, dental and vision coverage to valuable wellness and work/life programs, which include paid parental leave, coverage for infertility and assisted reproductive technologies, an employer-funded short-term disability program, and more.

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Our Region

A Great Place To Live

Our region offers a diversity of cultures, lifestyles, sports and entertainment events, housing options and educational opportunities. Located between Philadelphia and Washington, D.C., our locations provide easy access to two international airports, employment opportunities in a tri-state area, and proximity to some of the nation's top universities and colleges, as well as beaches in MD, DE and NJ!

Why Delaware? Why Maryland?
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We Serve Together

For the Love of Health

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