Adminstrative Assistant II, School Based Position

Job Requisition #: JR63165

End Date: 6/30/2023

Location: New Castle, Delaware

Position Type: Clerical/Administrative/Billing, Clinical (non-nursing)

Shift: Day Shift, No Rotation

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Christiana Care is looking for a School Based Adminstrative Assistant II for a high school in Wilmington, DE.

This a 40 hour week position that runs off the school calendar which means longer holiday time-off, summer break's and additional days off during the year.

As an Adminstrative Assistant II you would assure the everyday flow of office operations and programming for the SBHC as well as to serve as first point of contact for the site. To support the Coordinator or Senior Coordinator.

PRINCIPAL DUTIES AND RESPONSIBILITIES:   

  • Assists all providers in their daily routine as well as special activities and projects.
  • Maintains effective working relationships and open communications with staff, co-workers, school personnel and community agencies. 
  • Maintains an attitude of courtesy, helpfulness and cooperation.
  • Schedules student appointments; writes passes/reminders and follows up with missed appointments.
  • Maintains all office and student files.
  • Answers telephone, routes appropriately and takes complete and accurate telephone messages.
  • Shares information with students, parents and other referral sources.
  • Maintains SBHCattendance records and keeps track of students who miss appointments.
  • Takes initiative to prioritize duties according to deadlines for projects or schedules.
  • Prepares charts and maintains all records in a confidential manner.
  • Maintains provider schedules.
  • Provides support for Senior Coordinator or Coordinator who manage multiple sites.
  • Provides coverage as needed at the sites managed by the Senior Coordinator or Coordinator.
  • Attends meetings as required by the Division of Public Health (DPH), CCHS and SBHC.
  • Enters time into Kronos for payroll processing.
  • Uses computer to produce memos, correspondence, reports, projects, manuals and schedules.
  • Inputs data in computer on state based program daily.
  • Produces reports and sends data as required by DPH and CCHS.
  • Notifies staff of meetings called by Coordinator.
  • Develops flyers, posters, announcements, etc. to assist Coordinator to promote site programs.
  • Takes, transcribes and distributes minutes of all center staff and school staff meetings and Advisory Council meetings.
  • Orders or notifies Coordinator of need for office supplies in order to maintain adequate supply.
  • Be responsible for obtaining and entering necessary information for third party billing.
  • Performs assigned work safely, adhering to established departmental safety rules and practices; reports to Coordinator, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury.
  • Provides chaperone coverage for medical provider as outlined in CCHS Chaperone Policy- Outpatient.
  • Performs other related duties as required.

EDUCATION AND EXPERIENCE REQUIREMENTS:

  • High school graduate with business/secretarial training, Associate degree preferred. 
  • Minimum of three years experience in office setting.
  • An equivalent combination of education and experience will be considered.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

  • Strong computer skills including Word, Power Point, Access, Excel and Outlook
  • Knowledge of medical terminology.
  • Knowledge of adolescent behavior and ability to work with this population.
  • Skill in oral and written communication.
  • Strong typing and accurate spelling skill required.
  • Skill in effective public relations.
  • Ability to function as a role model and mentor to students.
  • Ability to meet short deadlines.
  • Ability to present a friendly and cooperative manner.
  • Ability to treat all public contacts in a kind, courteous, and understanding manner.
  • Ability to work as a team player.

EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.


UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.

Why do WE offer careers full of possibilities?

For the Love of Health.

Inclusion & Diversity

At ChristianaCare, we’re committed to treating everyone with dignity and respect. We believe in a safe, inclusive work environment that fosters collaboration between caregivers from all walks of life. We know that each unique viewpoint is vital in delivering high-quality, safe patient care to everyone who walks through our doors. Our policies, benefits, hiring practices, employee resource groups, and corporate citizenship demonstrate our commitment to inclusion and diversity throughout our system.

Why do we embrace inclusion and diversity? For the Love of Health.

Our Values

We serve together in Love and Excellence. Our unique values, Love and Excellence are bold and powerful, and they are the reason why working for ChristianaCare is special. The behaviors associated with our values guide how caregivers interact with everyone they work with and make for an exceptional work experience. We believe that when you lead with Love, Excellence is inevitable.

Benefits

ChristianaCare’s comprehensive total rewards package is one of the most competitive in the region. We are proud to offer excellent benefits that reflect the organization’s commitment to being exceptional today and even better tomorrow.

At ChristianaCare, we provide access to high-quality and affordable benefits designed to meet our caregivers where they are. You can tailor your benefits to meet your needs now and adjust them as your priorities change.

Take advantage of ChristianaCare’s wide-ranging benefit offerings from supporting optimal health through medical, prescription, dental and vision coverage to valuable wellness and work/life programs, which include paid parental leave, coverage for infertility and assisted reproductive technologies, an employer-funded short-term disability program, and more.

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Our Region

A Great Place To Live

Our region offers a diversity of cultures, lifestyles, sports and entertainment events, housing options and educational opportunities. Located between Philadelphia and Washington, D.C., our locations provide easy access to two international airports, employment opportunities in a tri-state area, and proximity to some of the nation's top universities and colleges, as well as beaches in MD, DE and NJ!

Why Delaware? Why Maryland?
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For the Love of Health

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