Clerk VI - Infection Prevention

Job Requisition #: JR60911

End Date: 2/4/2022

Location: Newark, Delaware

Position Type: Clerical/Administrative/Billing

Shift: Day Shift, No Rotation

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PRIMARY FUNCTION:

To function as a vital healthcare team member and provide office and clerical support to the Infection Prevention office.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

General responsibilities include:

  • Works collaboratively with the Infection Preventionists and other administrative and/or clerical personnel in the department to meet the department's needs.
  • Maintains an accurate and efficient electronic/ paper filing system to ensure easy access for others in department
  • Responds to requests in a responsive and courteous manner and assures that customer's requests and expectations.
  • Provides State, Federal and other regulatory agencies with information that is required and/or requested in a prompt and efficient manner.
  • Demonstrates compliance with system-wide and departmental policies and procedures and mandatory education requirements including but not limited to safety, infection prevention, attendance and dress code.
  • Attends departmental meetings and inservices as required.
  • Assumes responsibility for ongoing professional growth.
  • Maintains and advances knowledge of computer software (Outlook, Powerpoint, Word, EXCEL, etc.) and utilizes appropriately in daily functions.  Knowledge of Cerner Powerchart is preferred.
  • Performs assigned work safely, adhering to established departmental safety rules and practices; reports to  manager, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.
  • Performs assignments that need to be completed, even when outside the scope of routine responsibilities and adaptable to changing departmental conditions: teamworker.

Performs clerical duties to enable the Infection Prevention department to facilitate an organized work environment that include:

      -     Handles some scheduling of meetings and is able to set up any additional support for meetings as directed by manager.

      -     Provide support to do mailings & make photocopies

-     Requests patient records from Health Information Management Department if necessary.

-     Acts as department courier as needed

      -     Answers phone calls assisting caller with correct information

  • Provides office support through daily distribution of inter-office mail, routing phone messages and paging as requested
  • Organizes information and references in appropriate manuals

Data entry responsibilities include:

  • Data entry as needed to support Infection Prevention program (National Healthcare Safety Network Surveillance of CDC data base, and any current focus studies as requested
  • Maintains, utilizes and advances knowledge of software required to support various data entry systems

SCOPE, PURPOSE, AND FREQUENCY OF CONTACTS:

Daily contact with Infection Preventionists and other departmental staff to maintain efficient office flow.

Regular contact with the Manager and Director of the Infection Prevention department.

Frequent phone or electronic contact with regulatory agencies in the State.

Frequent contact with caregivers on the in-patient and ancillary areas of all facilities.

DIRECTION/SUPERVISION OF OTHERS:

None

DIRECTION/SUPERVISION RECEIVED:

Reports directly to the Manager of Infection Prevention

Receives assignments from Manager of Infection Prevention.

EDUCATION AND EXPERIENCE REQUIREMENTS:

High school diploma or equivalent.

Secretarial training or related work experience required.

Knowledge of computers and good skills in: Outlook, Word and Excel required; Access and Power Point preferred.

Knowledge of medical terminology preferred.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

Knowledge of and competence in use of computer software and willingness to adapt and learn new programs when necessary.

Skilled in interpersonal relations to handle a variety of people/situations.

Ability to exercise judgment, tact, and diplomacy.

Ability to act independently within established procedures and policies.

Ability to maintain patient confidentiality in compliance with HIPPA regulations.

Ability to perform basic mathematical functions and percentages.

Ability to read and spells accurately and uses medical terminology.

Ability to locate and use reference books and manuals in the department.

Ability to operate hospital computer system, printers, fax and copy machines safely and correctly.

Ability to organize and prioritize multiple requests.

SPECIAL REQUIREMENTS:

None.

PHYSICAL DEMANDS:

Walking to and from offices/all campus sites and patient care areas

Lifting or carrying files or packages for distribution.

Intermittent and sustained periods of sitting and using computer terminal.

WORKING CONDITIONS:

Low to moderate risk of exposure to infectious conditions from patients and/or visitors to the patient care areas.

Office environment.

Travel between all System Campuses possible

EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.


UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.

Why do WE offer careers full of possibilities?

For the Love of Health.

Inclusion & Diversity

At ChristianaCare, we’re committed to treating everyone with dignity and respect. We believe in a safe, inclusive work environment that fosters collaboration between caregivers from all walks of life. We know that each unique viewpoint is vital in delivering high-quality, safe patient care to everyone who walks through our doors. Our policies, benefits, hiring practices, employee resource groups, and corporate citizenship demonstrate our commitment to inclusion and diversity throughout our system.

Why do we embrace inclusion and diversity? For the Love of Health.

Our Values

We serve together in Love and Excellence. Our unique values, Love and Excellence are bold and powerful, and they are the reason why working for ChristianaCare is special. The behaviors associated with our values guide how caregivers interact with everyone they work with and make for an exceptional work experience. We believe that when you lead with Love, Excellence is inevitable.

Benefits

ChristianaCare’s comprehensive total rewards package is one of the most competitive in the region. We are proud to offer excellent benefits that reflect the organization’s commitment to being exceptional today and even better tomorrow.

At ChristianaCare, we provide access to high-quality and affordable benefits designed to meet our caregivers where they are. You can tailor your benefits to meet your needs now and adjust them as your priorities change.

Take advantage of ChristianaCare’s wide-ranging benefit offerings from supporting optimal health through medical, prescription, dental and vision coverage to valuable wellness and work/life programs, which include paid parental leave, coverage for infertility and assisted reproductive technologies, an employer-funded short-term disability program, and more.

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Our region offers a diversity of cultures, lifestyles, sports and entertainment events, housing options and educational opportunities. Located between Philadelphia and Washington, D.C., our locations provide easy access to two international airports, employment opportunities in a tri-state area, and proximity to some of the nation's top universities and colleges, as well as beaches in MD, DE and NJ!

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For the Love of Health

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