Executive Assistant - Medical Group

Job Requisition #: JR57066

End Date: 6/22/2021

Location: Wilmington, Delaware

Position Type: Clerical/Administrative/Billing

Shift: Day Shift, No Rotation

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The Medical Group at ChristianaCare is looking for an Executive Assistant to join it team, to provide administrative support to a member(s) of the executive team and Business Operations, Optimization and Finance Team to maximize effectiveness and efficiency.  Serve as the primary point of contact for internal and external interactions. 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Provides administrative support to executive leader(s) and team members; including attending and taking minutes at meetings, composing agenda, drafting and typing correspondence, scheduling meetings and meeting rooms, maintaining up to date filing systems, screening incoming calls and taking accurate telephone messages, preparing PowerPoint presentations and Excel spreadsheets.
  • Provides a link for smooth communication between the executive's office and internal departments, demonstrating leadership to maintain credibility, trust and support with executive management staff.
  • Schedules and manages executive and team members' calendar and maintains daily tickler system. Anticipates executive(s) and team members' needs and provides assistance to ensure they are prepared for daily activities.
  • Screens correspondence/mail, sorts and prioritizes, bringing items for immediate action to executive leader's attention.
  • Supports general Medical Group Operations including maintaining contact lists, email distribution lists, and collaboration sites.
  • Provides assistance to the Medical Group leadership staff to achieve pre-determined goals and objectives for the Medical Group.
  • Coordinates and schedules meetings and events including notifying attendees, reserving rooms, arranging meals and refreshments, equipment and other support materials.
  • Prepares requisitions and maintains supply inventory and materials, checks receipts for incoming materials, and processes invoices for payment.
  • Prepares all travel reservations and compiles reimbursement documentation, completes corporate credit card reconciliations.
  • Completes payroll as necessary.
  • Maintains time and attendance information for the department including timekeeping for payroll.
  • Researches and completes special projects/assignments as required.  Researches, prioritizes and follows up on incoming issues; determines appropriate course of action, referral or response.
  • Maintains confidentiality at all times.
  • Maintains a positive attitude of helpfulness, courtesy, and cooperation toward employees, physicians, other hospital personnel, other health care providers, and the general public
  • Works as a team member with other staff in order to provide effective coverage for team.
  • Performs assigned work safely, adheres to safety rules and practices, and reports any unsafe activities, conditions, hazards or safety violations that may cause injury to oneself, other employees, patients and visitors.

DIRECTION/SUPERVISION RECEIVED:

VP of Medical Group Operations, Corporate Director of Medical Group Operations

Senior Executive Assistant

EDUCATION AND EXPERIENCE REQUIREMENTS:

  • High School Diploma or equivalent required.
  • Completion of a program in secretarial science or related field preferred.
  • Four years administrative experience; preferably supporting an executive leader.
  • Independent thinker and leader who can function effectively in a rapidly growing and changing environment required.

Why do WE offer careers full of possibilities?

For the Love of Health.

Inclusion & Diversity

At ChristianaCare, we’re committed to treating everyone with dignity and respect. We believe in a safe, inclusive work environment that fosters collaboration between caregivers from all walks of life. We know that each unique viewpoint is vital in delivering high-quality, safe patient care to everyone who walks through our doors. Our policies, benefits, hiring practices, employee resource groups, and corporate citizenship demonstrate our commitment to inclusion and diversity throughout our system.

Why do we embrace inclusion and diversity? For the Love of Health.

Our Values

We serve together in Love and Excellence. Our unique values, Love and Excellence are bold and powerful, and they are the reason why working for ChristianaCare is special. The behaviors associated with our values guide how caregivers interact with everyone they work with and make for an exceptional work experience. We believe that when you lead with Love, Excellence is inevitable.

Benefits

ChristianaCare’s comprehensive total rewards package is one of the most competitive in the region. We are proud to offer excellent benefits that reflect the organization’s commitment to being exceptional today and even better tomorrow.

At ChristianaCare, we provide access to high-quality and affordable benefits designed to meet our caregivers where they are. You can tailor your benefits to meet your needs now and adjust them as your priorities change.

Take advantage of ChristianaCare’s wide-ranging benefit offerings from supporting optimal health through medical, prescription, dental and vision coverage to valuable wellness and work/life programs, which include paid parental leave, coverage for infertility and assisted reproductive technologies, an employer-funded short-term disability program, and more.

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Our region offers a diversity of cultures, lifestyles, sports and entertainment events, housing options and educational opportunities. Located on the I-95 corridor between Philadelphia and Washington, D.C., our location provides easy access to two international airports, employment opportunities in a tri-state area, and proximity to some of the nation's top universities and colleges, as well as beaches in MD, DE and NJ!

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We Serve Together

For the Love of Health

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