Executive Assistant - Nursing Administration

Job Requisition #: JR69960

End Date: 12/1/2023

Location: Newark, Delaware

Position Type: Clerical/Administrative/Billing, Professional

Shift: Day Shift, No Rotation

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Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!

Christiana Care is looking for a full-time Executive Assistant to provide secretarial and administrative support to the Newark and Middletown Campus Chief Nursing Officer (CNO) and System Chief Nursing Informatics Officer (CNIO), Nursing Administration and Information Technology (IT) and staff. To coordinate the overall endeavors of the Department of Nursing Administration and IT in a professional and efficient manner ensuring confidentiality of all matters.

ChristianaCare is a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable, and valuable to everyone who is touched by it.

Principal duties and responsibilities:

Attends meetings and takes and types minutes, composes agenda, drafts and types correspondence, schedules meetings, maintains up to date filing systems, screens incoming calls and takes accurate telephone messages.

Schedules and manages executives' calendar using e-mail calendar system and provides all pertinent information needed for scheduled appointments. Anticipates CNO's and CNIO's needs and provides assistance to ensure manager is prepared for daily activities.

Screens correspondence/mail, sorts and prioritizes, bringing items for immediate action to CNO's and CNIO's attention.

Greets visitors, ascertains nature of business, and escorts or directs visitors to appropriate individuals.

Schedules meetings including advising attendees, reserving rooms, arranging meals and refreshments, equipment, and other support materials.

Prepares requisitions and maintains supply inventory and materials, checks receipts for incoming materials, and processes invoices for payment.

Makes travel reservations, orders tickets, makes and confirms lodging and airline reservations, and prepares travel advance and expense reports.

Maintains time and attendance information including timekeeping for payroll.

Audits and maintains monthly budget sheets for accuracy.

Performs other related duties as directed.

Hours: Day Shift

Education and experience requirements:

  • High School diploma or equivalent required.
  • Completion of a program in secretarial science or related field preferred.
  • Four years clerical or secretarial experience.
  • Small - scale project work experience preferred.

Knowledge, skill, and ability requirements:

Knowledge of business office practices.

Knowledge of clerical methods and techniques.

Proficient in Microsoft Office products - Word, Excel, PowerPoint, Outlook

Knowledge of office equipment and machines.

Knowledge of medical terminology

Knowledge of departmental policies, procedures, and operations.

Ability to plan, organize, and handle various tasks simultaneously.

Ability to use personal computer using word processing, spreadsheet and data base programs to enter, store, and retrieve information.

Maintain confidential and sensitive information and materials.

Interact effectively and maintain constructive working relationships.

Establish and maintain departmental filing system.

Work independently within established guidelines.

Coordinate and implement changes in appointments and schedules.

Exercise judgment, tact, and diplomacy.

Type and transcribe accurately at 80 words per minute.

Skill in oral and written communication.

About ChristianaCare

ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more, click on this link https://www.youtube.com/watch?v=AZtpU0ib3t8

ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

Why do WE offer careers full of possibilities?

For the Love of Health.

Inclusion & Diversity

At ChristianaCare, we’re committed to treating everyone with dignity and respect. We believe in a safe, inclusive work environment that fosters collaboration between caregivers from all walks of life. We know that each unique viewpoint is vital in delivering high-quality, safe patient care to everyone who walks through our doors. Our policies, benefits, hiring practices, employee resource groups, and corporate citizenship demonstrate our commitment to inclusion and diversity throughout our system.

Why do we embrace inclusion and diversity? For the Love of Health.

Our Values

We serve together in Love and Excellence. Our unique values, Love and Excellence are bold and powerful, and they are the reason why working for ChristianaCare is special. The behaviors associated with our values guide how caregivers interact with everyone they work with and make for an exceptional work experience. We believe that when you lead with Love, Excellence is inevitable.

Benefits

ChristianaCare’s comprehensive total rewards package is one of the most competitive in the region. We are proud to offer excellent benefits that reflect the organization’s commitment to being exceptional today and even better tomorrow.

At ChristianaCare, we provide access to high-quality and affordable benefits designed to meet our caregivers where they are. You can tailor your benefits to meet your needs now and adjust them as your priorities change.

Take advantage of ChristianaCare’s wide-ranging benefit offerings from supporting optimal health through medical, prescription, dental and vision coverage to valuable wellness and work/life programs, which include paid parental leave, coverage for infertility and assisted reproductive technologies, an employer-funded short-term disability program, and more.

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Our Region

A Great Place To Live

Our region offers a diversity of cultures, lifestyles, sports and entertainment events, housing options and educational opportunities. Located between Philadelphia and Washington, D.C., our locations provide easy access to two international airports, employment opportunities in a tri-state area, and proximity to some of the nation's top universities and colleges, as well as beaches in MD, DE and NJ!

Why Delaware? Why Maryland?
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We Serve Together

For the Love of Health

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