Senior Executive Assistant

Job Requisition #: JR60120

End Date: 12/9/2021

Location: Wilmington, Delaware

Position Type: Clerical/Administrative/Billing, Professional

Shift: Day Shift, No Rotation

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PRIMARY FUNCTION:

To provide administrative support to a member of the CEO Roundtable senior executive team in order to maximize his or her effectiveness and efficiency; supports executive with strategic system-wide functions/programs.

Primary point of contact for internal and external interactions.   Position requires an independent thinker and leader who has the ability to function effectively in a rapidly growing and changing environment

Works as a team member with other staff in order to provide effective coverage for all executives within the suite. 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

 Communicates directly and on behalf of senior executive on matters related to executive's programmatic initiatives both internally and externally.  Builds relationships crucial to the success of the organization both internally and externally.

Provides a link for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff, legislators, community leaders.

Assures planning and coordination of executive's complex calendar of events; schedules appointments, speaking engagements, conferences and others, and prepares detailed itineraries, complete with travel accommodations, etc.

Researches, prioritizes and follows up on incoming issues; determines appropriate course of action, referral or response. 

At times, be called upon to coordinate, manage, and support various Health System initiatives. Serve as point of contact for internal and external stakeholders. May serve as executive's designate for such initiatives.

Understands corporate policies and procedures and stays current with updates. Informs executive and department about changes and assures compliance

Provides administrative support to executive manager

Including attending and taking minutes at meetings, preparing agendas, typing, and drafting correspondence, scheduling meetings and meeting rooms, maintaining up to date filing system, screening incoming calls and taking accurate telephone messages, preparing Power Point Presentations and  Excel Spreadsheets.

Assures maintenance of travel and expense account records, including form preparation and figure reconciliation.

Reviews incoming correspondence and prepares responses

Assists with budget preparation and expense management.

Runs reports in VFA and Workday for capital and operating budgets

In consultation with executive, acts as proxy in reviewing and approving department budget expenses as per Corporate Signing Authority

Tracks and approves time cards for executive and direct reports using Kronos

Ensures executive is up-to-date on all trainings and continued learning requirements for corporate and professional licensure requirements

Collaborate and promote a team environment with other EAs on the team and with key business leaders.

Maintains up-to-date distribution lists for personal and corporate use

Maintains confidentiality at all times

Demonstrates our core values of excellence and love

Performs other related duties as required.

EDUCATION AND EXPERIENCE REQUIREMENTS:

Completion of a business college program in Business Administration, Office Administration, Liberal Arts, Human Services, or a related field.

Five years administrative experience, preferably supporting a senior level executive.  An equivalent combination of education and experience may be substituted.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

High emotional intelligence

Excellent interpersonal skills

Management of highly confidential information

High level of organizational skill in office management

Excellent writing ability

Collegial work style

EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.


UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.

Why do WE offer careers full of possibilities?

For the Love of Health.

Inclusion & Diversity

At ChristianaCare, we’re committed to treating everyone with dignity and respect. We believe in a safe, inclusive work environment that fosters collaboration between caregivers from all walks of life. We know that each unique viewpoint is vital in delivering high-quality, safe patient care to everyone who walks through our doors. Our policies, benefits, hiring practices, employee resource groups, and corporate citizenship demonstrate our commitment to inclusion and diversity throughout our system.

Why do we embrace inclusion and diversity? For the Love of Health.

Our Values

We serve together in Love and Excellence. Our unique values, Love and Excellence are bold and powerful, and they are the reason why working for ChristianaCare is special. The behaviors associated with our values guide how caregivers interact with everyone they work with and make for an exceptional work experience. We believe that when you lead with Love, Excellence is inevitable.

Benefits

ChristianaCare’s comprehensive total rewards package is one of the most competitive in the region. We are proud to offer excellent benefits that reflect the organization’s commitment to being exceptional today and even better tomorrow.

At ChristianaCare, we provide access to high-quality and affordable benefits designed to meet our caregivers where they are. You can tailor your benefits to meet your needs now and adjust them as your priorities change.

Take advantage of ChristianaCare’s wide-ranging benefit offerings from supporting optimal health through medical, prescription, dental and vision coverage to valuable wellness and work/life programs, which include paid parental leave, coverage for infertility and assisted reproductive technologies, an employer-funded short-term disability program, and more.

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Our Region

A Great Place To Live

Our region offers a diversity of cultures, lifestyles, sports and entertainment events, housing options and educational opportunities. Located between Philadelphia and Washington, D.C., our locations provide easy access to two international airports, employment opportunities in a tri-state area, and proximity to some of the nation's top universities and colleges, as well as beaches in MD, DE and NJ!

Why Delaware? Why Maryland?
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We Serve Together

For the Love of Health

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