Staff Assistant VIII

Job Requisition #: JR62483

End Date: 9/1/2022

Location: Newark, Delaware

Position Type: Food & Nutrition, Professional

Shift: Day Shift, No Rotation

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Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!

ChristianaCare, with Hospitals in Wilmington and Newark, DE, as well as Elkton, MD, is one of the largest health care providers in the Mid-Atlantic Region. Named one of "America's Best Hospitals" by U.S. News & World Report, we have an excess of 1,100 beds between our hospitals and are committed to providing the best patient care in the region. We are proud to that Christiana Hospital, Wilmington Hospital, our Ambulatory Services, and HomeHealth have all received ANCC Magnet Recognition®.

Primary Function:

We are currently seeking a full-time Staff Assistant VIII to provide staff support to the Corporate Director and other management staff within the Department of Food and Nutrition at Newark, Wilmington, and Cecil Campuses. Performing high-level, financial management of supply expenses, invoicing, leading team projects, participating in multi-departmental meetings, coordinating events and meetings, multi-project management, and personnel/administrative support.

Principal Duties and Responsibilities:

  • Responsible for department financial report preparation for internal and external submissions, Compiles data and produces department's monthly financial reports including but not limited to; end of month, Meal-Sales-Statistics, biweekly ERS, AHF Benchmarking, Plante Moran Data, and RD Productivity.

  • Maintains Workday Profit & Loss and FTE reports for managers' review, posts them on the collaboration site by the fifth business day of the month for managers review.

  • Assists Corporate Director in Operational and Capital Budget Planning and utilizes Workday to create Capital Projects.

  • Oversees contract management in Meditract Application.

  • Processes vendor payments to Accounts Payable and in Workday.

  • Manages the uniform expenses through orders and distribution of employee uniforms.

  • Responsible for all functions of Kronos Dimensions and Contractor Kronos Timekeeping.

  • Follows up with the managers on upcoming due dates. Attends inter and external staff meetings and mandatory in-services.

  • Coordinates department activities, problem solves and takes action to resolve issues, and communicates information as needed. Prepares and distribute minutes of meetings as requested.

  • Maintains calendar of appointments, meetings, travel itineraries, and coordinates related arrangements for team. Answers main department phone lines, scheduling meetings, prepares correspondence, and ordering supplies.

  • Communicates with ChristianaCare HR Recruitment and Contracted Labor Vendors to track open positions / position requests.

  • Responsible for new employee onboarding through contacting new employees to prepare for onboarding / new employee orientation.

  • Submits Aviater requests, badge access, and onboarding for all new hires and contractors. Terminates contractors in Workday as needed.

  • Maintains all FMLA source documentation, reconciles reports for inconsistencies, and enforces policies & procedures as needed to educate managers and staff.

Education and Experience Requirements:

  • High School Diploma Required

  • Four years administrative experience preferred.

  • An equivalent combination of education /experience may be substituted.

Christianacare Offers:

  • Collaborative and team focused environment

  • Full Medical, Dental, Vision, Life Insurance, etc.

  • 403(b)

  • Generous paid time off

  • Incredible Work/Life benefits including annual membership to, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets and much more!

EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.

Why do WE offer careers full of possibilities?

For the Love of Health.

Inclusion & Diversity

At ChristianaCare, we’re committed to treating everyone with dignity and respect. We believe in a safe, inclusive work environment that fosters collaboration between caregivers from all walks of life. We know that each unique viewpoint is vital in delivering high-quality, safe patient care to everyone who walks through our doors. Our policies, benefits, hiring practices, employee resource groups, and corporate citizenship demonstrate our commitment to inclusion and diversity throughout our system.

Why do we embrace inclusion and diversity? For the Love of Health.

Our Values

We serve together in Love and Excellence. Our unique values, Love and Excellence are bold and powerful, and they are the reason why working for ChristianaCare is special. The behaviors associated with our values guide how caregivers interact with everyone they work with and make for an exceptional work experience. We believe that when you lead with Love, Excellence is inevitable.


ChristianaCare’s comprehensive total rewards package is one of the most competitive in the region. We are proud to offer excellent benefits that reflect the organization’s commitment to being exceptional today and even better tomorrow.

At ChristianaCare, we provide access to high-quality and affordable benefits designed to meet our caregivers where they are. You can tailor your benefits to meet your needs now and adjust them as your priorities change.

Take advantage of ChristianaCare’s wide-ranging benefit offerings from supporting optimal health through medical, prescription, dental and vision coverage to valuable wellness and work/life programs, which include paid parental leave, coverage for infertility and assisted reproductive technologies, an employer-funded short-term disability program, and more.

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Our Region

A Great Place To Live

Our region offers a diversity of cultures, lifestyles, sports and entertainment events, housing options and educational opportunities. Located between Philadelphia and Washington, D.C., our locations provide easy access to two international airports, employment opportunities in a tri-state area, and proximity to some of the nation's top universities and colleges, as well as beaches in MD, DE and NJ!

Why Delaware? Why Maryland?

We Serve Together

For the Love of Health

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