Staff Assistant VIII - Primary Care Administration

Job Requisition #: JR62436

End Date: 6/30/2023

Location: Wilmington, Delaware

Position Type: Clerical/Administrative/Billing, Clinical (non-nursing)

Shift: Day Shift, No Rotation

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Christiana Care is hiring a full time Staff Assistant VIII for the Medical Group out of Wilmington, DE.

As a Staff Assistant VIII, you will be providing strong support for leaders in the Medical Group. You will be responsible for an array of tasks including calendar management, coordination of meetings, and having a part in project management. You will work with other departments that include IT department, Finance, Purchasing, Care Management, and CCHS Administration etc.

PRIMARY FUNCTION:

To provide administrative support to multiple leaders within The Medical Group to maximize their effectiveness and efficiency.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Schedule and manage calendars; coordinate conferences and meetings. Ensures that meeting rooms, supplies and equipment are arranged for in advance. Orders catering as needed. Provides all pertinent information needed for scheduled appointments.  
  • Provides administrative support including typing and drafting correspondence, attends meetings, composes agendas, takes and types minutes, maintains up to date filing systems, composes presentations, opening, screening and delivery of mail, assists with audiovisual setup accordingly, etc.
  • Maintains clinician CME's for leaders as needed
  • Invoice and reimbursement management
  • Creates and maintains Collaboration Sites
  • Completes payroll as necessary
  • Coordinate/assist with candidate itineraries and the onboarding process
  • Answers telephones adhering to Telephone Etiquette Standards of Performance guidelines. Provides assistance and/or direction for callers as necessary.     
  • Assists in coordination of facility requests (e.g. moving of IT equipment, furniture moving, painting, carpeting, electrical and HVAC problems)
  • Maintains department compliance for all mandatory education requirements 
  • Completes special projects as requested     
  • Communicates between all levels within the Medical Group and other departments, utilizing both written and verbal communication skills. 
  • Provides coverage to other Assistants as necessary
  • Attends staff meetings and completes mandatory in-services timely
  • Performs assigned work safely, adhering to established departmental safety rules and practices.  Reports to supervisor in a timely manner, any unsafe activities, conditions, hazards or safety violations that may cause injury to oneself, other employees, patients and visitors.
  • Performs other related duties as required

EDUCATION AND EXPERIENCE REQUIREMENTS:

  • High school diploma or equivalent; completion of a business college program in Secretarial Science or Office Administration or related field preferred.
  • Four years progressively responsible administrative support to an administrator or manager.
  • An equivalent combination of education and experience may be substituted, but must include at least two years of appropriate experience.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

  • Knowledge of appropriate departmental and hospital standards, policies, and procedures.
  • Knowledge of clerical functions specific to the department.
  • Knowledge of Microsoft Office applications.
  • Ability to prioritize workload independently, working within established procedures or protocols.
  • Ability to make decisions exercising independent judgement in all job related activities.
  • Ability to work constructively with all members of the health care team.
  • Ability to prioritize crisis calls, notifying appropriate manager immediately.
  • Ability to locate, use, and maintain appropriate reference manuals.
  • Ability to function with an awareness and application of safety policies.
  • Ability to communicate effectively utilizing verbal and written skills.
  • Ability to type accurately at 60 wpm.
  • Ability to organize and maintain different projects simultaneously.
  • Ability to use tact, judgment, and diplomacy.
  • Ability to work effectively with others in a team environment. 
  • Ability to interact with all levels of management and staff. 
  • Ability to complete all administrative duties accurately and efficiently.

#LI - EH1

EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.


UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.

Why do WE offer careers full of possibilities?

For the Love of Health.

Inclusion & Diversity

At ChristianaCare, we’re committed to treating everyone with dignity and respect. We believe in a safe, inclusive work environment that fosters collaboration between caregivers from all walks of life. We know that each unique viewpoint is vital in delivering high-quality, safe patient care to everyone who walks through our doors. Our policies, benefits, hiring practices, employee resource groups, and corporate citizenship demonstrate our commitment to inclusion and diversity throughout our system.

Why do we embrace inclusion and diversity? For the Love of Health.

Our Values

We serve together in Love and Excellence. Our unique values, Love and Excellence are bold and powerful, and they are the reason why working for ChristianaCare is special. The behaviors associated with our values guide how caregivers interact with everyone they work with and make for an exceptional work experience. We believe that when you lead with Love, Excellence is inevitable.

Benefits

ChristianaCare’s comprehensive total rewards package is one of the most competitive in the region. We are proud to offer excellent benefits that reflect the organization’s commitment to being exceptional today and even better tomorrow.

At ChristianaCare, we provide access to high-quality and affordable benefits designed to meet our caregivers where they are. You can tailor your benefits to meet your needs now and adjust them as your priorities change.

Take advantage of ChristianaCare’s wide-ranging benefit offerings from supporting optimal health through medical, prescription, dental and vision coverage to valuable wellness and work/life programs, which include paid parental leave, coverage for infertility and assisted reproductive technologies, an employer-funded short-term disability program, and more.

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Our Region

A Great Place To Live

Our region offers a diversity of cultures, lifestyles, sports and entertainment events, housing options and educational opportunities. Located between Philadelphia and Washington, D.C., our locations provide easy access to two international airports, employment opportunities in a tri-state area, and proximity to some of the nation's top universities and colleges, as well as beaches in MD, DE and NJ!

Why Delaware? Why Maryland?
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We Serve Together

For the Love of Health

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